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This article applies to selling in: India

Requirements for Stock Transfer Notes and Delivery Challans

While sending your units to the Amazon fulfilment centre, please make sure that the points listed for tax compliance and FBA dispatch norms are correctly mentioned in your stock transfer documents. This ensures the movement of goods from your warehouse/Principal Place of Business (PPOB) to your Additional Place of Business (APOB) i.e. Amazon fulfilment centre, which is recognised as your branch location. We also recommend that you take your own independent legal and tax advice and comply with all applicable laws while mentioning the following points for tax compliance and compliance with the FBA dispatch norms:

  • Send from address: The 'Bill to'/'Buyer name' should include your name and the address from where the consignment is being shipped.

    Shipped From
    Seller XYZ
    Address (Shipped From):

  • Ship to Address: This should include your name followed by “c/o Amazon Seller Services Pvt. Ltd." and then the address of the fulfilment centre where the consignment is being shipped.

    Shipped To:

    C/o Amazon Seller Services Pvt. Ltd.
    Address of the FC (Shipped To):

  • GSTIN: If you are dealing with taxable goods and are registered with state Sales tax law, please make sure that you mention the GSTIN number on all the Stock Transfer Notes (STN)/Invoices (for inter-state movement) and Delivery Challans.
  • Declaration: A declaration stating that you are shifting your own inventory from one place of business to another. Therefore, this declaration should be treated as a transfer of stocks and not as a sales transaction.

We declare that the above mentioned goods are being transferred from our primary place of business to additional place of business.

That said, the movement of goods between our branches is a stock transfer and not a transaction, hence not liable to any VAT/CST

The above mentioned details are true and correct to the best of our knowledge.

  • Header: The stock transfer document should carry the heading as 'STN or Delivery Challan' with an appropriate value in case of an Intra-state or Local movement and the heading 'Invoice' with applicable tax details for inter-state goods movement.
  • E-Sugam/Waybills: Please make sure that the e-Sugam/waybills are filed on the date of movement for all the shipments sent by you to your branch at the Amazon fulfilment centre and preferably the e-Sugam number is mentioned on the STN/Delivery Challan documents.
  • Signature and Stamp of a signatory authority from the seller's end.
FBA Shipment ID:
  • Shipment ID: FBA Shipment ID should be clearly mentioned on the document. A separate STN should be furnished for every FBA Shipment being sent against the confirmed appointment.

Transfer Date:

ISA (Appointment Number):

  • Transfer Date & Appointment ID: The date and time of the confirmed appointment along with the Appointment ID (ISA number) should be clearly mentioned in the document.

Number of Packages:

  • Total number of packages/cartons in the shipment

Total Weight:

  • Total number of units in a shipment
  • Total weight of the shipment
  • Weight of each package/carton in the consignment

    Please mention the weight of each box



  • Products in the Shipment: Each product (ASIN) being sent as part of the FBA shipment should be indicated as a different line item on the STN along with the FnSKU/mSKU/Model number of the product. The respective quantities of each ASIN should be indicated against each line item along with the total value (in INR) of each line in the STN.
Note: The above mentioned points are mandatory requirements for sending your products to the Amazon fulfilment centre. These are required by Amazon to consider the STNs/Delivery Challans as valid documents for your shipments. Failure to comply with these requirements will result in the freight being refused.
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